Create a CSV file containing the list of users to import to GFI FaxMaker Online. Ensure that the details are formatted as follows:

FirstName,LastName,NoFaxLine,SendingEmail,RecievingEmail,Iws,DialingCode,AreaCode,FaxNumber,DepartmentName,CSID

Where:

#	Name	Type	Required	Description
1	FirstName	String	Yes	The user's first name.
2	LastName	String	Yes	The user's last name.
3	NoFaxLine	Boolean	Yes	Specifies whether a dedicated fax number is required to enable user to receive faxes. Set value as True to not assign a fax number, and False to allocate a fax number.
4	SendingEmail	Email address	Yes	The email address from where the user sends faxes.
5	RecievingEmail	Email address	No 1	The email address where received faxes are forwarded to. Up to three email addresses can be specified, separated by a semi-colon (;). 1 This is required if both NoFaxLine and IWS are set to False.
6	IWS	Boolean	Yes	Specifies whether a received fax will be retrieved via Inbound Web Services or sent via email. Set value as True to use IWS, and False to receive faxes via email.
7	DialingCode	Number	No	The international dial code of the country. For more information refer to Assigning fax numbers.
8	AreaCode	Number	No	The fax line area code. For more information refer to Assigning fax numbers.
9	FaxNumber	Number	No	The fax number. For more information refer to Assigning fax numbers.
10	DepartmentName	String	No	The department name to which this user belongs.
11	CSID	String	No	The name/number displayed during fax transmission.

Assigning fax numbers

Fax numbers must be purchased before adding users that can receive faxes (that is, when NoFaxLine is set to False). If the fax number specified does not exist, GFI FaxMaker Online fails to add the user.

Refer to the examples below to understand how DialingCode, AreaCode, FaxNumber can be configured to assign fax numbers:

DialingCode	AreaCode	FaxNumber	Description
<empty>	<empty>	<empty>	GFI FaxMaker Online assigns a random fax number from the list of available numbers.
11	<empty>	<empty>	GFI FaxMaker Online assigns a random fax number with international dial code 11.
11	<empty>	1123456789	If number 1123456789 is available, GFI FaxMaker Online assigns it to the user. The international dial code must be included in the FaxNumber field. The DialingCode field is also required for GFI FaxMaker Online to identify the international dial code within the number.
11	234	<empty>	GFI FaxMaker Online assigns a random fax number from area code 234 and international dial code 11.

Sample CSV entries

Example 1:

FirstName,LastName,NoFaxLine,SendingEmail,RecievingEmail,Iws,DialingCode,AreaCode,FaxNumber,DepartmentName,CSID

Joe,Bloggs,True,joe.bloggs@mydomain.com,,False,,,,Sales,

• A user Joe Bloggs from department Sales is added. No fax line is assigned so only a sending email address is specified.

Example 2:

John,Smith,False,j.smith@mydomain.com,j.smith@mydomain.com;john@domain.com,False,1,305,,,JSmithFax

• A user John Smith is added. He sends faxes from j.smith@mydomain.com and receives faxes on 2 email addresses. A random fax number is assigned that is located in the United States (dialing code 1) in Miami (area code 305). The CSID is set to JSmithFax.

Example 3:

Juan,Pérez,False,jperez@example.com,,True,52,,,,

• A user Juan Pérez is added that uses Inbound Web Services to receive faxes. A random number in Mexico (dial code 52) is assigned.

After adding all users to the CSV, import the file in GFI FaxMaker Online:

1. From the GFI FaxMaker Online console, go to > Users node.
2. Click Add Users.
3. Click the Import tab.
4. Click Browse and choose the CSV file containing the list of users to import.
5. In Notification Email Address key in an email address where to receive the result of the import process.
6. Click Create.